Confidentiality
Protection of Your Identity
Reporting ethical concerns requires careful consideration of personal safety and professional security. Our 360SpeakUp service protects you while ensuring your concerns reach appropriate parties within your organization.
We operate independently from your organization with no conflicts of interest and no internal pressures affecting report handling. When you contact us, you communicate with professionals whose responsibility is proper and confidential report handling.
Security Measures
Advanced technical and operational safeguards protecting your confidential information.
Technical Security:
- Secure communication channels protect all reports
- Industry-standard data protection protocols
- Access limited to trained ethics professionals
- Information shared exclusively with designated ethics committee members
Operational Security:
- Call summaries and detailed case notes maintained with caller consent
- Secure handling and disposal of physical documents
- Controlled access to case management systems
- Regular security reviews and updates
- Strategic response timing to prevent retaliation through timing correlation
Reporting Options
Choose the level of anonymity that makes you most comfortable reporting concerns.
Anonymous Reporting:
- No personal details required
- Unique reference number provided for tracking
- Complete identity protection
- May limit ability to seek additional information
Identified Reporting:
- Direct communication for clarifications and updates
- Identity protected from general disclosure as standard policy
- Anonymous handling maintained regardless of your willingness to provide identity
- Often enables more thorough review through secure follow-up
Data Protection & Retaliation Safeguards
Protecting your safety and privacy throughout the reporting process
We handle all personal information according to applicable data protection regulations and international privacy standards. Information is retained only as long as necessary for proper case handling, then disposed of according to legal requirements. We do not share information with unauthorized parties or use it for purposes other than ethics reporting.
While we cannot prevent retaliation within your organization, we maintain detailed records of all communications and can provide evidence of reporting timelines if required. We support your organization’s anti-retaliation policies and document any reported retaliation for appropriate action by the ethics committee.
